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Virtual Clerical Assistant; Remote
Position: Virtual Clerical Assistant (Remote) About the Job Virtual Clerical Assistant (Remote) Purpose and Scope: Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest. Essential Job Functions: • Provides general clerical and secretarial support for programs and project. • Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence; order supplies and cover telephones for school location. • Identifies issues or problems and seek assistance from higher level personnel or management. • Prepares and maintains a variety of reports, records, correspondence, and reputed company related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed. • Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff. • Composes, prepares, types, copies, reputed company, processes, mails and/or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents. • Maintains efficient record-keeping systems. • May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports. • Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors. • Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public. • May perform specialized duties particular to assigned department. • Attends staff, committee and District meetings as required. • Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills. • Performs other related duties as assigned or directed. Minimum Qualifications Requires a High School diploma or GED, and 2+ years experience in a relevant area for a total education/experience of 2 years. Degree Equivalency Formula: Bachelors Degree= 4 years plus required years of experience. Masters Degree= 2 years plus required years of experience. Where Masters degrees are required, years for Bachelors Degrees must be included. Knowledge, Skills, and Abilities • Demonstrates attention to detail • Works well in group setting • Result oriented • Manages difficult customer situations; responds reputed company to customer needs • Writes clearly and informatively; edits work for spelling and grammar • Treats people with respect; keeps commitments; inspires the trust of others; works with integrity • Ethically; upholds school system values • Follows policies and procedures; completes administrative tasks correctly and on time • Prioritizes and plans work activities; uses time efficiently • Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback • Monitors own work to ensure quality Physical Requirements and Working Environment Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers for sign language. #J-18808-Ljbffr Apply tot his job Apply To this Job
