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Executive Virtual Assistant – Executive Support, Coordination, LinkedIn Outreach

Job Description:

Provide day-to-day virtual executive and administrative assistance to the client
Organize and coordinate the client's schedule, commitments, meetings, and appointments
Prepare the client for upcoming meetings and commitments
Follow up on action items, important requests, emails, and outstanding matters
Monitor, organize, prioritize, and manage email correspondence
Respond to routine emails on the client's behalf where appropriate
Identify sensitive or important emails and escalate them appropriately
Coordinate directly with clients and stakeholders primarily through email
Represent the client during meetings or attend meetings on his behalf when required
Take meeting notes, document action items, communicate follow-ups, and track commitments
Create and assist with professional presentations and business documents
Prepare materials for meetings, coaching sessions, consultations, presentations, and other professional engagements
Use AI tools to research, organize, summarize, and develop presentation content
Coordinate payment and receivables administration, track outstanding receivables, maintain records, and follow up when instructed
Escalate payment issues and sensitive financial matters to the client
Assist with LinkedIn activities and conduct prospect and contact research using LinkedIn Sales Navigator
Identify prospects, potential clients, business contacts, and leads
Build and maintain prospect lists
Conduct LinkedIn outreach and follow-ups
Track outreach activities, responses, and communications
Research potential clients, organizations, decision-makers, and professional contacts
Support lead generation and maintain a consistent outreach pipeline
Provide occasional support for the client's LinkedIn presence, including research, engagement, outreach, follow-up, and content coordination
Use ChatGPT and Claude for research, drafting, summarization, brainstorming, presentations, email improvement, and administrative support
Use AI responsibly while verifying information and applying human judgment

Requirements:

Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
Strong written and verbal English communication skills
Excellent email writing and professional communication skills
Strong organizational and time-management abilities
Ability to manage calendars, meetings, emails, and multiple priorities
Strong attention to detail
Ability to work independently with minimal supervision
Proactive approach to identifying and completing tasks
Ability to communicate professionally with clients and business stakeholders
Experience with LinkedIn and LinkedIn Sales Navigator
Experience in lead generation and outreach
Comfortable creating or assisting with professional presentations
Comfortable using AI tools, particularly ChatGPT and/or Claude
Ability to handle confidential and sensitive business information professionally
Strong follow-up and coordination skills
Preferred: previous experience supporting a C-level executive, founder, consultant, coach, entrepreneur, or senior professional
Preferred: experience in HR, recruitment, executive coaching, consulting, leadership development, or professional services
Preferred: experience with LinkedIn prospecting and B2B outreach
Preferred: experience with lead generation for consulting or professional services businesses
Preferred: experience preparing presentations for executives or clients
Preferred: familiarity with CRM, project management, calendar, or productivity tools
Preferred: experience coordinating meetings on behalf of senior executives
Ability to learn new tools, systems, and processes quickly
Strong analytical and critical-thinking skills
Strong problem-solving, decision-making, logical reasoning, and judgment abilities
Ability to handle complex or unfamiliar tasks with minimal guidance
Ability to use AI tools intelligently while maintaining confidentiality, accuracy, and human verification