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Subject Matter Expert (SME) for Email Migration to Microsoft 365
Subject Matter Expert (SME) for Email Migration to Microsoft 365
Job Description: Subject Matter Expert (SME) for Email Migration to Microsoft 365
Onsite Location: Onsite &. Remote Work Mix, Washington, DC & Gaithersburg, MD
Position Type: Contract Position
Duration: 12 Months
Roles & Responsibilities:Role Overview:
- Serves as the primary operational contact and governance lead responsible for end-to-end execution, schedule tracking, and risk management across all six phases of the project lifecycle.
- Lead technical authority responsible for designing the overall migration architecture, ingestion pipeline, target tenant mapping, and network performance strategy.
- Subject matter expert responsible for extracting source data from on-premises EV archive, managing migration waves, and decommissioning legacy infrastructure.
- Target environment engineers responsible for preparing, configuring, and optimizing the M365 environment to receive migrated email archives.
- Compliance specialist responsible for maintaining chain-of-custody integrity, verifying legal hold fidelity, and performing eDiscovery search parity testing before and after data movement.
o Maintain dedicated governance threads and weekly reporting with Customer’s technical and business stakeholders.
o Track critical path items, including EV Health Check findings, pilot go/no-go decisions, and final reconciliation gates.
o Manage deliverable sign-offs, risk registers, and scope changes.
- Design the end-to-end migration architecture connecting Enterprise Vault (EV) to Microsoft 365 (Exchange Online & Purview).
- Establish network throughput models, bandwidth requirements, and target M365 throttling mitigation strategies.
- Define target mailbox structures, metadata mappings, and automated validation scripts.
- Author solution architecture diagrams, network flows, and data security models.
- Perform pre-migration EV Health Checks, archive sizing, item count inventories, and index validation.
- Install, configure, and operate Transvault extractors and EV connect engines in a read-only source setup.
- Execute pilot (1–5 TB) and phased wave production migrations (~170 TB total across user and journal archives).
- Perform delta synchronizations, server/database cleanup, service shutdowns, and post-migration decommissioning of EV infrastructure.
- Prepare target Exchange Online mailboxes, Purview archive mailboxes, and Entra ID identity/user mappings.
- Manage ingestion pipelines, target quotas, and Microsoft Graph / PowerShell ingestion configurations.
- Schedule wave executions within established maintenance windows to ensure zero impact on live production users.
- Monitor ingestion logs and optimize pipeline performance.
- Conduct pre-migration and post-migration eDiscovery baseline searches to verify data fidelity and accessibility.
- Maintain message-level auditing, granular error logs, and chain-of-custody documentation for all ~170 TB of data.
- Validate that legal holds, retention policies, and compliance settings in Microsoft Purview match EV settings.
- Investigate, log, and disposition migration exceptions or corrupt items.
Experience:
- Minimum 8–10+ years of IT Project Management experience managing complex enterprise data migrations and cloud transformations.
- Proven track record leading federal civilian agency IT projects.
- Proficiency in project management frameworks (PMBOK) and tools (MS Project, Jira, Visio, Power BI).
- Familiarity with federal IT compliance, FISMA, and record retention lifecycle mandates.
- Minimum 8+ years as a Cloud Solutions Architect specializing in enterprise messaging and archive migrations.
- Hands-on architecture experience with Symantec/Veritas/Arctera Enterprise Vault and M365 enterprise tenants.
- In-depth expertise in Transvault Migration Engine, Exchange Online, Microsoft Purview, Entra ID, and Azure infrastructure.
- Advanced PowerShell scripting for target preparation and batch automation.
- Minimum 5–7 years of specialized hands-on experience managing and migrating Veritas/Arctera Enterprise Vault environments.
- Experience handling multi-terabyte enterprise archive extractions and exception remediation.
o Exchange Online, Microsoft Purview, Entra ID, PowerShell automation, Azure Active Directory Connect, TLS/Firewall networking.
o Minimum 4–6 years in digital forensics, eDiscovery management, or IT compliance within a legal or federal environment.
o Microsoft Purview (eDiscovery Standard/Premium & In-Place Hold), Enterprise Vault Discovery Accelerator, Audit Log analysis, Power BI reporting.
Certifications:
- PMP (Project Management Professional) required. CSM or PgMP preferred.
o Microsoft Certified: Messaging Administrator Associate or Microsoft 365 Certified: Administrator Associate.
- Certified E-Discovery Specialist (CEDS) or Microsoft Certified: Information Protection and Compliance Administrator Associate preferred.
