Licensing Coordinator

About the position

Hot Topic is seeking a motivated and detail-oriented Licensing Coordinator to join their Licensing Team. This role provides crucial administrative support to the in-house licensing team, facilitating communication between internal departments and external licensing partners. The position operates on a hybrid schedule, requiring three days a week at the HQ in the City of Industry, CA.

Responsibilities

  • Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
  • Photograph and ship samples
  • Track compliance and adherence to all contractual requirements with the Licensing Specialist
  • Monitor contract status from negotiation through execution
  • Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
  • Main contact for internal communication regarding contractual rights and obligations
  • Attend internal and external meetings, and respond to follow ups as needed
  • Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
  • Performs other duties as assigned

Requirements

  • Bachelor’s degree preferred or relevant experience
  • Licensing understanding a plus
  • Heavy data entry familiarity
  • Must have strong attention to detail for compliance and audit purposes
  • High level of organization and ability to manage multiple projects with various deadlines
  • Excellent time management skills to help successfully prioritize and complete projects on time
  • Strong follow-through
  • Proven communication skills; must be articulate and professional both in written and verbal forms
  • Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
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