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HRIS/Payroll Specialist

About the position

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings and payroll schedules. The HRIS/ Payroll Specialist is responsible for the administration, optimization, and integrity of the organization’s Human Resources Information System (HRIS), in addition to other systems supported by the HR Team. The HRIS/ Payroll Specialist is the subject matter expert with ownership of system performance, offering support to employees and management alike. This role serves as the primary liaison between HR, Payroll and IT to ensure system integrity, data accuracy, and effective integration across platforms. In addition, this position provides primary back-up support for payroll processing to ensure continuity and accuracy of payroll operations, and supports other HR programs as needed, including leave administration, training, and broader HR initiatives to ensure efficient and compliant HR operations.

Responsibilities

Serve as the primary administrator for the HRIS system (UKG), ensuring data accuracy, system functionality, and overall integrity
Manage system configuration, security roles, workflows, and business process changes
Collaborate with IT, HR, and Accounting teams to maintain and improve data integrity between UKG and the ERP system, including monitoring integrations, performing reconciliations, and implementing process enhancements
Assist with semi-monthly payroll processing activities, including data review, audits, and validation of employee pay, deductions, and tax withholdings
Partner with IT, Payroll, and vendors to manage and optimize HRIS integrations and file feeds, ensuring data accuracy, timely processing, and effective issue resolution
Manage and administer company-wide HR programs within UKG, including benefits open enrollment, performance reviews, learning administration
Develop training materials and work instructions to support employee use of UKG, ensuring consistency and ease of system navigation
Support administration of the Learning Management System (LMS), including course assignments, tracking, and reporting
Lead system upgrades, testing, and implementation of new functionality
Develop and maintain reports, dashboards, and analytics to support HR metrics and business decision-making
Identify opportunities for process improvement, automation, and data accuracy
Collaborate with IT and HR team members to enhance the HR Sharepoint site, improving process improvements and supporting automation of HR workflows
Ensure compliance with data privacy and security requirements
Assist in researching, recommending, and implementing training content and resources
Support multi-state leave administration
Support compliance reporting related to HR data

Requirements

A Bachelor’s Degree in Human Resources, Business Administration, or related field. Five years of directly relevant experience can be substituted for degree.
5+ years of HR experience, including significant hands-on HRIS (UKG) administration experience
Experience with data security best practices, including user permissions and data privacy standards
Experience supporting HRIS administration and HR Operations in a multi-state organization with 500+ employees
2+ years payroll processing experience
Solid understanding of HRIS integrations and API workflows
Strong technical aptitude with HR systems and data management
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities and work cross-functionally
Highest degree of professionalism, integrity and confidentiality, demonstrated discretion in the handling of highly confidential information
Strong communication skills across all organizational levels.
Ability to translate technical concepts, train and educate
Outstanding knowledge of MS Office applications
Strong ability to analyze data and organized into user-friendly reporting
Strong commitment to service
Ability to see, hear, listen, with use of dexterity in hands for clerical duties within the job.
Ability to perform extensive computer work, being sedentary for extended periods.